Landlord Repair Dispute Letter Template (Canada)

Landlords in Canada generally must keep rental units in a good state of repair that complies with health, safety, and housing standards. If your landlord is not addressing serious repair issues, a written repair request and dispute letter can help create a clear record.

Use the template below to request repairs and document ongoing problems. For a customized version, try the AI Dispute Letter Generator.

When to Send a Landlord Repair Dispute Letter

Essential services are affected (heat, hot water, electricity)
There are leaks, mould, or structural concerns
Appliances supplied by the landlord are not working
There are pests or other health and safety issues
You have reported problems verbally but nothing has been done

What to Include in a Landlord Repair Letter

Your name and unit address
Clear description of the problem
How long the issue has existed
Any previous communication about the issue
A reasonable timeline for repairs

Landlord Repair Dispute Letter Example

[Your Name]  
[Rental Address and Unit Number]  
[City, Province, Postal Code]  
[Email Address]  
[Phone Number]  

[Date]

[Landlord or Property Manager Name]  
[Landlord Address]  

Re: Request for Repairs at [Rental Address and Unit Number]

Dear [Landlord Name],

I am writing about ongoing repair issues in my rental unit at [rental address and unit number]. The following problem(s) require attention:

- [Describe the problem, e.g., no heat in the bedroom, persistent leak under the kitchen sink, visible mould in the bathroom.]

The issue has been present since approximately [date] and has not been resolved despite my previous [verbal/written] notice on [date(s)].

As you know, residential tenancy laws in my province require landlords to keep rental units in a good state of repair that complies with health, safety, and housing standards.

I am requesting that the necessary repairs be completed within [reasonable time, e.g., 7–14 days], and that you confirm in writing when the work will be carried out.

If the issue is not addressed within a reasonable timeframe, I may need to explore next steps with the appropriate residential tenancy authority.

Thank you for your attention to this matter.

Sincerely,

[Your Name]

Documenting Repair Issues

Take dated photos or videos of the problem
Keep copies of all emails and letters
Record dates and details of any conversations about the issue

To generate a personalized repair letter that fits your exact situation, start with the AI Dispute Letter Generator.